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Socialsecurity. gov/employer. You can create fill-in versions of Forms W-2 and W-3 for filing with SSA. E-filing. If you file 250 or more Form s W-2 you must file doing so can save you time and effort. Employers may now use the SSA s W-2 Online service to create save print and submit up to 50 Form s W-2 at a time over the Internet. Caution Do not send the SSA Forms W-2 and W-3 that you have printed from IRS.gov. The SSA is unable to process these forms. Instead you can create and submit them...
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How to fill out irs w-2 form -


How to fill out IRS w-2 form?

Gather all necessary information - Before filling out the IRS W-2 form, you will need to collect the required information such as your employer's identification number (EIN), your personal information including your full name, address, and Social Security number, and your employment details such as wages, tips, and other compensation received throughout the year.
Identify your employer and yourself - Start by filling out the employer's information in the designated fields, including the name, address, and EIN. Then, provide your own information in the employee information section.
Report your income - In box 1, enter your total wages, salaries, tips, and other compensation received from your employer. Make sure to include any taxable fringe benefits as well.
Determine your federal income tax withholding - Fill out box 2 to report the total amount of federal income tax withheld from your earnings. This can be found on your pay stubs or W-2 forms provided by your employer.
State and local tax reporting - Depending on your state and local tax laws, you may need to report your wages subject to state and local taxes in boxes 15-20. Check the specific requirements for your jurisdiction and fill out these boxes accordingly.
Social Security and Medicare information - Provide the total Social Security wages in box 3 and Medicare wages in box 5. This information can usually be found on your pay stubs or year-end summary provided by your employer.
Confirm your Social Security and Medicare taxes - Boxes 4 and 6 should contain the respective amounts of Social Security and Medicare taxes withheld from your earnings throughout the year. Again, consult your pay stubs or W-2 forms for this information.
Other relevant adjustments - If applicable, you may need to report additional details such as dependent care benefits, retirement plan contributions, or any other relevant adjustments in the designated boxes on the form.
Review and submit - Double-check all the information you have entered on the form to ensure accuracy. Once you are confident that everything is correct, sign and date the W-2 form, and submit it to your employer. Keep a copy for your records.

Who needs IRS w-2 form?

Employers - Employers are required to provide a W-2 form to each of their employees who received compensation during the tax year. This form is used to report the employee's earnings and withholding information to the IRS.
Employees - Employees need the W-2 form to accurately report their income on their individual income tax returns. It provides details on their earnings, withheld taxes, and other relevant information necessary for filing taxes accurately.
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Comments and Help with

Who needs a W-2 Form?

Form W-2 is an obligatory form to be completed by every employer. Form W-2 doesn’t have to be filled out by the employee. It is given to inform the employee about the amount of his annual income and taxes withheld from it.

What is the W-2 Form for?

Form W-2 contains the exact amount of money paid to the employee and the amount of taxes paid on his earnings for the year. While the W-2 Form is filled out by an employer only, it is sent out to other people to inform them about the income and tax withheld. There are three parties that receive the form:

  • Government

  • State

  • Employee

Even though an employee does not fill out the form, he might need it when filling out the 1040.

Is W-2 accompanied by other forms?

If form W-2 is filled out by the employer, it isn't followed by any other forms. But when an employee gets W-2 form for guidance, he attaches a tax return to the W-2 copy.

When is the W-2 form due?

The W-2 form is due January 31, otherwise the employer risks breaking the law and being penalized for that.

How do I fill out form W-2?

In general, the W-2 form is divided into two parts each with numerous fields to be completed carefully by an employer. The section on the left contains both the employer's and employee`s names and contact information as well social security number and identification number.

The part on the right concerns actual wages and taxes paid on it. The fields are as follows:

  • Annual wages and compensation

  • Income tax withheld by the federal authorities

  • Taxable social security wages

  • Social security taxes paid on the wages

  • Annual medicare wages

  • Medicare tax withheld from the annual pay

  • Social security tips

  • Allocated tips

  • Field 9 should not be filled out since it will be removed from the form W-2

  • Dependent care benefits paid by the employers on employee`s behalf

  • Nonqualified plans deferred compensation

  • Different types of compensation and benefits (with a letter code)

  • Your employer's state ID number

  • Total amount of state wages

  • The amount of tax withheld from state wages

  • Field Local wages

  • The amount of local tax withheld locally

  • Locality name is the legal name of the city or state

Where do I send the W-2 form?

As has been mentioned above, the W-2 form is submitted by the employer to the Internal Revenue Service, employee and state government.

IRS form w-2 is used to report an employee's annual wages and the amount of taxes withheld from their paychecks this does not include independent contractors who file taxes with different forms such as form 1099 you can either download your w-2 from the IRS website or use PDF filler where the w2 form can be completed signed and submitted electronically this is what an IRS form w2 looks like boxes a through f on the left represent employee employer information start by filling out your employee's social security number enter your employer identification number the name and address of your business your employee's name and their address proceed to complete the numbered boxes one through twenty box one shows gross wages tips and any other compensation received by an employee while box 2 shows the total amount of federal income tax withheld from employee wages for the year box 3 details the amount of social security wages for the year box 4 indicates the total social security tax withheld box 5 spells out the total medicare wages while box 6 indicates how much medicare tax was withheld box 7 reports social security tips received and box 8 indicates how much the employer reported in tips paid to the employee you can leave box 9 blank since it reflects a now defunct tax perk box 10 reports any dependent care assistance that was deducted from employee wages as well as any employer contributions box 11 details any distributions from non-qualified deferred compensation plans box 12 is used to report a variety of tax-deferred compensation benefits and non-monetary compensation box 13 has three sub-boxes to report payments that are not subject to federal income tax withholding if the employee participated in an employer-sponsored retirement plan or received sick pay via an insurance policy box 14 allows the employer to report any other additional tax information boxes 15-20 relate to state and local taxes including the amount of the employees pay subject to these taxes and the amount that was withheld once all the fields are completed and checked off save the document to your device or securely share it with your recipient via email fax USPS or SMS.


  • Who is required to file irs w-2 form?
    The employer is responsible for filing the IRS W-2 form for each employee. This form is used to report the wages and taxes withheld from an employee’s paycheck. The employer is required to file the W-2 form with the Social Security Administration (SSA) by the end of February of each year.
  • What is the purpose of irs w-2 form?
    The W-2 form is used by employers to report wages paid to employees and the taxes withheld from them to the IRS. It is also used to report other income, Social Security and Medicare taxes, and withholding allowances.
  • When is the deadline to file irs w-2 form in 2023?
    The deadline to file IRS W-2 forms for the 2021 tax year is January 31, 2022.
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